The Admin is responsible for supporting the daily operations of the Pledge or Independence, Empowerment and Recovery (PIER) program and assists in all office duties including: participating in Fiscal duties as directed, maintain site and employee files, conduct regular audits on files for compliance, maintain tracking systems and participate in employee acquisition and required documentation. A commitment to the RHD values should be demonstrated as job duties are performed.
Represent RHD’s PIER program in a professional manner at all times and serve as liaison for consumers, their families, staff, vendors and community organizations asdirected.
Purchase/order/distribute/maintain office supplies
Distribute memos to the sites and office staff as directed
Maintain office files with appropriate forms; organize and discard forms on an as needed basis
Answer office phone calls, relay messages to the appropriate individual, and check phone messages regularly throughout the day
Collect required paperwork or documentation from staff and clients as directed
Assist in distributing and maintaining site funds
Completere quired employee forms related to payroll and employee status
Track employees on leave or that require medical follow up
Act as secondary manager in Lawson –payroll system: Review and approve employee timesheets,process payroll weekly and track employee PTO as necessary or needed
Participate in distributing paychecks and mail all checks/paystubs that were not picked up by theend of payday
Coordinate new hire orientation which includes calling applicants, mailing, collecting and tracking required paperwork for all new hires
Complete employee criminal background checks and maintain records
Maintain and track employee data such as: required trainings, expired Staff Physical/TB Examinations and driver’s licenses and other related employee documentation
Responsible for filing duties at the program office which includes creating and maintaining employee and program files in accordance with regulations
Attend scheduled trainings as required or assigned
Assist incoordinating vocational work crew duties and assignments
Utilize Microsoft Word, Excel, and Power Point to complete assignments
An Associate Degree from an accredited college with a major in Office Administration, Business, Applied Studies, Liberal Arts, or other related field, 1 year of experience in office administration and a valid driver’s license.
A High School Diploma/GED, with 3 years of experience as an Administrative Assistant,preferably in a human service agency and a valid driver’s license.
An Associate Degree from an accredited college with a major in Office Administration, Business ,Applied Studies, Liberal Arts, or other related field, 1 year of experience in office administration and a valid driver’s license.
A High School Diploma/GED, with 3 years of experience as an Administrative Assistant, preferably in a human service agency and a valid driver’s license.
Ability to effectively communicate both verbally and in written form
Excellent verbal and interpersonal communication skills. Ability to interact with all clients and levels of staff
Self-motivated with the ability to apply and continually develop technical skills
Ability to support and implement RHD values and beliefs
Ability to speak frankly, honestly, and appropriately.
Ability to take initiative and accept ownership and responsibility for assigned projects
Ability to establish priorities, coordinate work activities, multi-task, and meet deadlines in a dynamic, fast-paced open work environment
Ability to work well in a team and independently
Ability to utilize and navigate Microsoft programs and applications
Resources for Human Development, is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender identity, sexual orientation, national origin, genetic information, veteran or disability status.