Requisition Number: PA065-ADMAS-H-02-2020-01
Job Title: Administrative Asst I
City: Philadelphia
State: PA

Minimum Degree Required: A - High School/GED
Minimum Years of Experience: 3
Salary Range: $13.33

Administrative Asst I

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Description/Job Summary

The Admin is responsible for supporting the daily operations of the program and assists in all office duties including: participating in Fiscal duties as directed, maintain site and employee files, conduct regular audits on files for compliance, maintain tracking systems and participate in employee acquisition and required documentation.  A commitment to the RHD values should be demonstrated as job duties are performed.

Responsibilities/Duties

The Admin is responsible for supporting the daily operations of the program and assists in all office duties including: participating in Fiscal duties as directed, maintain site and employee files, conduct regular audits on files for compliance, maintain tracking systems and participate in employee acquisition and required documentation.  A commitment to the RHD values should be demonstrated as job duties are performed.

  • Represent the Shining Through program in a professional manner at all times and serve as liaison for vendors as directed
  • Purchase/order/distribute/maintain office supplies
  • Distribute memos to the sites and office staff as directed
  • Maintain office files with appropriate forms; organize and discard forms on an as needed basis
  • Answer office phone calls, relay messages to the appropriate individual, and check phone messages regularly throughout the day
  • Collect required paperwork or documentation from staff and clients as directed 
  • Assist in distributing and maintaining site funds
  • Complete required employee forms related to payroll and employee status
  • Track employees on leave or that require medical follow up
  • Act as secondary manager in Lawson –payroll system: Review and approve employee timesheets, process payroll weekly and track employee PTO as necessary or needed
  • Participate in distributing paychecks and mail all checks/paystubs that were not picked up by the end of payday
  • Coordinate new hire orientation which includes calling applicants, mailing, collecting and tracking required paperwork for all new hires
  • Complete employee criminal background checks and maintain records
  • Maintain and track employee data such as: required trainings, expired Staff Physical/TB Examinations and driver’s licenses and other related employee documentation
  • Responsible for filing duties at the Shining Through office which includes creating and maintaining employee and program files in accordance with regulations
  • Attend scheduled trainings as required or assigned
  • Coordinate distribution of medications and medical supplies as needed to appropriate programs
  • Assist in coordinating vocational work crew duties and assignments 
  • Submit appropriate documentation to custodial department noting new admissions, moves, deaths, etc.; follow-up with change forms as necessary
  • Utilize Microsoft Word, Excel, and Power Point to complete assignments
  • Provide assistance to  Shining Through personnel in daily operations which includes but not limited to collection of paperwork/documentation, filing, correspondence to vendors/employees and/or all other duties as requested


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Required Experience

3 years experience 

Required Education

An Associate Degree from an accredited college with a major in Office Administration, Business, Applied Studies, Liberal Arts, or other related field, 1 year of experience in office administration and a valid driver’s license. Bachelor’s degree preferred 

                                                                                                OR

A High School Diploma/GED, with 3 years of experience as an Administrative Assistant, preferably in a human service agency and a valid driver’s license.


Required Qualifications

Qualifications include:

  • Ability to effectively communicate both verbally and in written form
  • Excellent verbal and interpersonal communication skills. Ability to interact with all clients and levels of staff
  • Self-motivated with the ability to apply and continually develop technical skills
  • Ability to support and implement RHD and Shining Through values and beliefs
  • Ability to take initiative and accept ownership and responsibility for assigned projects
  • Ability to establish priorities, coordinate work activities, multi-task, and meet deadlines in a dynamic, fast-paced open work environment
  • Ability to work well in a team and independently
  • Ability to utilize and navigate Microsoft programs and applications
  • Ability to travel


Program Summary

The Admin is responsible for supporting the daily operations of the program and assists in all office duties including: participating in Fiscal duties as directed, maintain site and employee files, conduct regular audits on files for compliance, maintain tracking systems and participate in employee acquisition and required documentation.  A commitment to the RHD values should be demonstrated as job duties are performed.



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Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.