Requisition Number: PA064-ADMAS-H-07-2020-02
Job Title: Administrative Asst I
City: Philadelphia
State: PA

Minimum Degree Required: A - High School/GED
Minimum Years of Experience: 3
Salary Range: 13.33 - 16.75

Administrative Asst I

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Description/Job Summary

RHD is open and hiring during the COVID 19 pandemic.  Please feel free to apply today.

The Administrative Assistant I is responsible for supporting the daily operations of the program and assists in all office duties including but not limited to: maintaining site and employee files, conduct regular audits of files for compliance, maintain tracking systems and participate in employee acquistions and required documentation. A commitment to the RHD values should be demonstrated as job duties are performed.

Responsibilities/Duties

· Represent the program in a professional manner at all times and serve as liaison for     vendors as directed

· Purchase/order/distribute/maintain office supplies

· Distribute memos to the sites and office staff as directed

· Maintain office files with appropriate forms; organize and discard forms on an as needed     basis

· Answer office phone calls, relay messages to the appropriate individual, and check phone   messages regularly throughout the day

  Collect required paperwork or documentation from staff and clients as directed

·  Enter all  employee’s training in excel spreadsheet categorized by year

·  Keep two years of training in staff files, third year and prior in secured file cabinet

   All Temporary Staff required information/applicable trainings

· Create New Hire File Folders: - Maintain all files folders (Temporary and Permanent Staff)-       keep in Secure Location

· Coordinate new hire orientation which includes calling applicants, mailing, collecting and         tracking required paperwork for all new hires

· Maintain and track employee data such as: required trainings, expired Staff Physical/TB     Examinations and driver’s licenses and other related employee documentation

· Mail & E-mail Physical Forms to all staff three (3) months in advance of their bi-annual due   date and send reminders to employee’s and their supervisors

· Responsible for filing duties at the office which includes creating and maintaining employee   and program files in accordance with regulations

· Attend scheduled trainings as required or assigned

· Submit appropriate documentation to custodial department noting new admissions, moves,   deaths, etc.; follow-up with change forms as necessary

· Utilize Microsoft Word, Excel, and Power Point to complete assignments

· Provide assistance to personnel in daily operations which includes but not limited to     collection of paperwork/documentation, filing, correspondence to vendors/employees and/or   all other duties as requested

· Review Over-view of duties with Program Director/Assistant Director

Required Experience


Proficient skills with Microsoft Word, Excel and Power Point a must

Excellent verbal and interpersonal communication skills

Albility to interact with clients and all levels of staff

Ability to effectively communicate both verbally and in written form

Ability to take the initiative and accept ownership and responsibility for assigned projects

Self-motivated with the ability to apply and continually develop technical skills

Ability to work well in a team environment and independently

Ability to support and implement RHD and Harmony values and beliefs


Required Education

An Associate Degree from an accredited college with a major in Office Administration, Business, Applied Studies, Liberal Arts or other related field, 1 year of experience in office administration and a valid driver's license. Bachelor's degree preferred

OR

A High School Diploma/GED, with 3 years of experience as an Administrative Assistant, preferably in a human service agency and a valid driver's license.

Required Qualifications

Valid Driver's License

Excellent verbal and written skills

Data Entry Accuracy

Advanced Microsoft office experience: Excel, Word and Power Point

Self motivated with the ability to work independently 

Ability to establish priorities, coordinate work activities, multi task, and meet deadlines in a fast paced open work environment


Program Summary

Harmony provides community-based living arrangements for individuals who have both intellectual/developmental disabilities (I/DD) and mental health challenges.  Harmony focus' on providing specialized supports around the individuals’ physical health care needs. Residents are encouraged to function as independently as possible by making decisions and choices regarding activities of daily living and community integrated activities.



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Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.