The fiscal administrator works with RHD’s Shared Services departments to ensure that billing for services provided is complete and accurate and that all financial responsibilities are met.
Essential Duties and Functions
I. Administrative Responsibilities:
Provide support to Director including assistance in implementation of goals and outcomes of the CORE program.
Assist with the creation and implement data collection systems.
Oversee day-to-day operation of business office.
Supervision of vendor files.
Supervision of delegated tasks related to reconciliation.
Oversee payroll preparation and submit to RHD Central Office.
Track staff time off and review with Director.
Assure compliance with all regulations and funder requirements.
Maintain personnel files to assure compliance.
Assist new employees in completing all necessary forms for employment (W-4, Personal Data Summary, etc.) to assure compliance.
Complete all forms as required by government or funders.
Assist new employee with New Hire and Benefit package
Reconciliation of check requisitions.
Purchase/order all office supplies, and distribute supplies to units.
Distribute memos to sites and office staff
Communicate any issues with the Unit Director daily.
Complete bi-weekly mailings.
Distribute vehicle registration cards and insurance cards for all site vehicles
Utilize Microsoft Word, Excel and Power Point to complete typing assignments.
Complete all other duties as requested by Unit Director.
Document and type staff meeting notes.
Maintain correspondence as assigned.
Type and send all discharge summaries to appropriate agencies.
Order and manage all needed office supplies.
Order and manage all needed program supplies.
Create, maintain, and monitor the filing system.
Phone coverage as assigned.
Maintain office files with current forms.
Track and approve Lawson for employees
II. Billing Responsibilities:
Generate all eligible billing to Central Office within specific timeframes.
Review all payment to programs and re-bill or revise as needed.
Generate Person In Recovery (PIR) payment statement and apply PIR payments when applicable.
Work in conjunction with RHD Corporate Budget manager as assigned.
Monitor spending in accordance with budget.
II. Billing Responsibilities cont.:
Prepare weekly, monthly, yearly reports.
Assess fiscal training need and train-designated staff.
Arrange services and accounts for the unit as requested.
Prepare/process bank deposits and withdrawals.
Maintain Checking Account and reconcile monthly.
Complete Absence Logs (PROMISE billing).
Complete, distribute and reconcile program check requests and general advances for all staff and PIR on a bi-weekly basis. Code and process any checks payable to unit staff.
Complete supplemental pay forms for all staff as needed.
Code, process and copy accounts payable invoices and scan originals to RHD Central Office for payment processing.
Resolve all past due invoices with central office ASAP.
Act as custodian for the office petty cash funds.
Participate in fiscal audits as requested.
As assigned by Director to insure continuity of care and foster a supportive nurturing environment.
Valid driver’s license
ACT 33/34 clearances
FBI clearance, as needed
All trainings required by licensure
Training or experience in office management
Training or experience in billing
Familiarity with Electron Health Record
High School diploma or GED required
Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic
information, veteran, or disability status
Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.