The ACT program Office /Fiscal Administrator oversees the daily administrative functions of the program, assuring that all operation procedures and regulations are followed. The Office/Fiscal Administrator's primary responsibility is to assist the Program Manager in completing the normal administrative functions required by the program including all aspects of billing, issuance of check requisitions for accounts payable, payroll, database updates and troubleshooting, minor network troubleshooting, keeping statistics, and issuing and reviewing personnel documentation. It is also the Office/Fiscal Administrator's responsibility to support the team in completing the normal administrative functions required by the program including phone reception, medical record request submissions, ordering supplies, maintaining personnel files, electronic filing, and taking notes at team meetings.
Provide administrative support to the Program Manager to ensure compliance with programmatic contractual issues.
Implement and maintain accounts payable and receivable system.
Complete and oversee weekly reconciliations, pay all bills and maintain ledger of bill payments and monitor for accuracy and completion in a timely manner. To complete check requisitions for vendor payment, resolving vendor issues, acting as the liaison with the Central Accounts Payable Dept.
In collaboration with Program Manager -oversee, monitor and maintain budget.
Maintain personnel files assuring that regulatory requirements are completed.
Complete all necessary forms of employment (W -4, Personal Data Summary, etc.).
Prepare payroll for program staff. Review and correct payroll problems, and submit payroll in a timely manner.
Maintain required tracking systems.
Manage office activities including monitoring schedules, planning meetings, purchasing office supplies, making copies
Assist Program manager in managing and enforcing office procedures.
Minimum of 1 year of experience with administrative, fiscal, and daily operatonal tasks.
Experience with electronic health records highly preferred.
High School Diploma/ GED
Ability to pass a background check
Valid driver’s license and car insurance
Highly organized and self-motivated
Ability to work independently and collaboratively, multi-task, prioritize and problem solve
Proficient in computers, including all Microsoft Office applications
Be friendly, have excellent verbal and written skills and be at ease working in a small office
RHD’s Iowa ACT – Cedar Rapids is an evidence-based, best-practice model of service provided through an interdisciplinary team to ensure a recovery-oriented system of care. Assertive Community Treatment (ACT) is available 24-hours a day, seven days per week, and is prepared to carry out a full range of treatment functions in the participants chosen community. Team members work together with the individuals served to promote symptom stability and appropriate use of medication; restore personal, community living and social skills; promote and maintain physical health; establish access to entitlements, housing, work and social opportunities; and help maintain the highest possible level of functioning in the community. Iowa ACT – Cedar Rapids serves a 60-mile radius of the Cedar Rapids office in the ECR MHDS region.
Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.