Resources For Human Development, Inc.
Requisition Number: ADMIN-FILPR-H-09-2018-01
Job Title: File Clerk
City: Philadelphia
State: PA

Minimum Degree Required: A - High School/GED
Minimum Years of Experience: 2
Salary Range: $14.36-$14.36

File Clerk

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Description/Job Summary

The Payroll File Clerk supports the HRIS/Payroll team with all aspect of administrative filing and follow-up tasks associated with the daily operation of effective file management. The Payroll File Clerk gathers and collects personnel files or documents for proper document safe-keeping to preserve the integrity of confidential data.  This position also participates (as directed) in the scanning of personnel files and associated documents into electronic format.
 
This is a temporary position through November, not eligible for paid time off or healthcare benefits.

Essential Duties and Functions
  • File management of paper (hard copy) personnel files and associated documents
  • Assists with the timely retrieval of files for review upon request
  • Assists with annual purge of paper (hard copy) personnel files
  • Scans and indexes documents into electronic form
  • Edits indexing of electronic documents
  • Navigates HRIS to obtain/confirm employee information as needed
  • Prepares and sends standardized communications to employees as directed
  • Sorts mail and distributes to team members
  • Perform other duties as assigned
 
Customer service
  • Responds timely to all customers’ (employees, managers, external entities) inquiries or requests for information, while maintaining security protocols
  • Promotes a workplace environment focused on superior customer service
 
Periodic duties
  • Assists with conducting yearly payroll audit including confirmation of file contents, etc.
  • Assists with year-end processing and distribution of W-2s as needed
  • Performs special projects as required or as assigned
 
 
Qualifications
  • Must be able to file folders accurately and quickly
  • Work in a face paced environment
  • Ability to organize a lot of paperwork into correct files.
  • Should have some experience with Outlook/email, copiers, fax machines and shredders.
  • Some experience scanning is a plus
Salary
$14.46/hour

Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.
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Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.