The Fiscal Assistant assists in the daily fiscal operations of the program and is directly responsible to comply with RHD fiscal policies and procedures. The Fiscal Assistant will work with the divisional fiscal group and Fiscal Administrator to ensure that the program expenses are properly accounted for, client funds are secured and managed in compliance with applicable regulations. The Fiscal Assistant will ensure invoices are reconcile in a timely matter, management of room and board payments, cash advances and pretty cash reconciliations and will be responsible for Credit Card Administration, Procurement policies and fix assets tracking in the program. A commitment to the RHD values should be demonstrated as job duties are performed within a trauma informed environment.
Review required employee forms related to payroll and employee status
Arrange all new vendor services, accounts and maintain tracking system. Maintain and upkeep a record of all invoices. Create and submit check requests for payments. Responsible for compliance with RHD Procurement policy.
Work collaboratively and professionally with program staff to follow up on any missing or unaccounted activities and report such activities to the divisional fiscal group
Communicate any fiscal and office issues or concerns with the Manager of FP&A on a daily basis
Work with the RHD Accounting department and the divisional fiscal group in regards to Credit Card policy and procedures. Oversee and coordinate the management of the Credit Cards, including credit card activity monitoring for any unusual transactions, review and timely approval of transactions, coordinate card holder monthly reconciliation and receipt management, follows-up on any credit card fraud investigations and cancels cards for exiting card holders.
Able to review the unit data in FE and Lawson for accuracy
Complete consumer Room and Board Contracts annually, and anytime thereafter as changes to consumer benefits occur. Process rent checks for all consumers whom RHD is not the rep payee.
Work with IDD Division Custodial group in managing clients and custodial funds. Maintain and oversee the request, record, distribution, reconciliation and use of consumer funds (custodial) ensuring that the correct documentation is completed
Ensure that SSI information for all individuals is accurate, updated and shared with the appropriate persons. Ensure that the unit is in compliance with SSI regulations
Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.