Requisition Number: ADESHA-FISAS-H-01-2020-01
Job Title: Fiscal Assistant
City: Malvern
State: PA

Minimum Degree Required: A - High School/GED
Minimum Years of Experience: 5
Salary Range: $14.42 - $15.87

Fiscal Assistant

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Description/Job Summary

The Fiscal Assistant assists in the daily fiscal operations of the program and is directly responsible to comply with RHD fiscal policies and procedures. The Fiscal Assistant will work with the divisional fiscal group and Fiscal Administrator to ensure that the program expenses are properly accounted for, client funds are secured and managed in compliance with applicable regulations. The Fiscal Assistant will ensure invoices are reconcile in a timely matter, management of room and board payments, cash advances and pretty cash reconciliations and will be responsible for Credit Card Administration, Procurement policies and fix assets tracking in the program. A commitment to the RHD values should be demonstrated as job duties are performed within a trauma informed environment.

Responsibilities/Duties

  • Review required employee forms related to payroll and employee status
  • Arrange all new vendor services, accounts and maintain tracking system. Maintain and upkeep a record of all invoices. Create and submit check requests for payments. Responsible for compliance with RHD Procurement policy.
  • Work collaboratively and professionally with program staff to follow up on any missing or unaccounted activities and report such activities to the divisional fiscal group
  • Communicate any fiscal and office issues or concerns with the Manager of FP&A on a daily basis
  • Work with the RHD Accounting department and the divisional fiscal group in regards to Credit Card policy and procedures. Oversee and coordinate the management of the Credit Cards, including credit card activity monitoring for any unusual transactions, review and timely approval of transactions, coordinate card holder monthly reconciliation and receipt management, follows-up on any credit card fraud investigations and cancels cards for exiting card holders.
  • Able to review the unit data in FE and Lawson for accuracy
  • Complete consumer Room and Board Contracts annually, and anytime thereafter as changes to consumer benefits occur. Process rent checks for all consumers whom RHD is not the rep payee.
  • Work with IDD Division Custodial group in managing clients and custodial funds. Maintain and oversee the request, record, distribution, reconciliation and use of consumer funds (custodial) ensuring that the correct documentation is completed
  • Ensure that SSI information for all individuals is accurate, updated and shared with the appropriate persons.  Ensure that the unit is in compliance with SSI regulations
  • Purchase/order/distribute/maintain office supplies
  • Distribute memos to the sites and office staff as directed
  • Assist in distributing and maintaining site funds
  • Collect completed cash advance and petty cash reconciliations
  • Filing and up-keep of the fiscal filing system
  • Participate in fiscal and compliance audits

Required Experience

A Bachelor’s Degree from with a major in Business Administration, Accounting or other related field.

                                                                                     OR

An Associate’s Degree, with 3 years of experience in Business Administration or in Accounting.

                                                                                     OR

Relevant Experience in Accounting or Financial field (minimum of 5 years).

Required Education

A Bachelor’s Degree from with a major in Business Administration, Accounting or other related field.

OR

An Associate’s Degree, with 3 years of experience in Business Administration or in Accounting.   

OR

Relevant Experience in Accounting or Financial field (minimum of 5 years).

Required Qualifications

  • Ability to effectively communicate both verbally and in written form. Ability to interact with all levels of staff
  • Mid to Advanced proficiency in Microsoft programs and applications
  • Self-motivated with the ability to apply and continually develop technical skills
  • Ability to take initiative and accept ownership and responsibility for assigned projects
  • Ability to establish priorities, coordinate work activities, multi-task, and meet deadlines in a dynamic, open fast-paced work environment
  • Ability to work well in a team and independently
  • Ability to support and implement RHD values and beliefs
  • Ability to travel-occasionally and primarly to the Philadelphia corporate office.
  • Acceptable Criminal Background clearance according to Agency standards.
  • A valid driver’s license.

Program Summary

RHD's Adesha Village is a therapeutic community providing residential & personalized day services to adults with special mental health needs, Autism and developmental and intellectual challenges.

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Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.